Drag them into the “actions” list only if you are certain that you have the spare capacity to handle them. To avoid this, put all of your new ideas on a “someday/maybe” list. While this is necessary for the job, it is also very dangerous as it can dilute your attention. Startup founders, by definition, are creative people who tend to generate ideas often. In turn, categorizing your “next actions” will make it easier to pick the appropriate item at the appropriate time when it’s easiest to do it. Most modern project management software have a label/tagging system, which should make this easy. For example, you can group them by location - things you need to do in front of the computer, things you need to do at the office, etc., or any other group you see fit. It’s very useful to have categories in your actions list. If you delegate it, it goes on a “waiting for” list - so that you can check up later on the people you’ve delegated the tasks to.If no, then defer it - decide on the next action and put it in your “actions” list for you to do when you find the time, or delegate it.If it is actionable - can you do it in less than two minutes? If yes - do it right away.If no - trash it, or put it in a reference system if it is useful information, or in a “someday/maybe” list if it’s an idea you can’t tackle right now.Can you turn it into a concrete, actionable item? The heart of the GTD system is turning the items in the “in” list into concrete, actionable next steps. One of the things you’d do in this process is to move everything out of your “in” list. At least once a week you should sit down and invest some time to review your productivity system.

David allen getting things done system